If your company has files that you may need in the future, but don't need right now, archive storage is an excellent solution for your business. While there are almost limitless ways to store archived data, they aren't all created equal. If your company deals with sensitive information, such as financial information or medical data, you must ensure that the archived files are safe and secure. If the information you have is just general information, you can usually use archive storage that isn't as secure; however, you still need some sort of security to protect your files.
Types of Archive Storage
It is possible to store archives on site; however, this method takes up a considerable amount of valuable space. Additionally, you have to deal with how to keep documents, discs, jump drives and other hard storage items safe, secure and organized in a way that makes it easy to find the information you need quickly.
Off-site storage is the second possibility. In most cases, off-site archive storage is all done from the comfort of your home or office. The process is usually very quick and doesn't require a lot of technical knowhow.
Benefits of Off-Site Archive Storage
When you choose an off-site archive storage company, you can rest assured that your files are safely secured away from your business. Many digital archive storage companies have a dual-storage method, which means that if calamity strikes at one of the archive storage company's storage locations, your files are still safe at a second location. Most hard document archive storage companies have taken all the precautions possible to ensure your documents stay safe.
Another benefit of using off-site archive storage is that you can easily access the information you have stored without having to go sort through boxes or spend the day in a dusty storage room. The files are easily accessible through the archive storage company's secure website or data retrieval program. This means that you can use the space where you would have stored your files for something more useful or fun, like another office or a break room.
Considerations When Choosing an Archive Storage Provider
The most obvious consideration when choosing an archive storage provider is the price you will have to pay. Generally, if you are paying for archive storage that has top-level security, you will pay more than you would for an archive storage plant that has low-level security. Sensitive documents like proprietary secrets necessitate a very secure system. Common documents, such as photos or copies of advertising campaigns, usually only need low-level security.
You should also consider the reputation of the storage company. You don't want to store your archives with a company that hasn't been open long or one that offers poor customer service. In both of these cases, there is a high chance that the company will go out of business. If that happens, you will likely be given a chance to re-download your files; however, that would be a waste of time since you could have avoided the entire situation by choosing a stable storage company.
Another consideration is customer service and ease of use. You need a company that will have someone available to help you retrieve your documents right when you need them. If you have an easy-to-use archive storage system, you may not need that help, but it should be available anyway.
I deal with Logicmove in the capacity of managing our Archiving. All work undertaken by Logicmove has proved to be excellent and are always very helpful and reliable.–Post Room Manager, International Publishing Group
They are extremely efficient within time response and have provided a reliable service.–Facilities Manager, Accountancy Firm
Their personnel have always, where possible, sought to go that 'extra mile' and I would highly recommend them.–General Manager, Office Furniture Supplier